The Media Center's main function is to coordinate loanpool equipment.  Media Center staff work with the user to establish when the equipment will be checked out and returned.  Equipment is often committed to successive users with the expectation that the equipment will be returned on time.  Late returns seriously inconvenience users and events. Late returns are charged rental fees at the daily rate of the equipment for every day it is overdue regardless of the use. Make sure your scheduling request includes travel times.  Make sure you know when the equipment is due.

Reservations

• Faculty and Staff will need to provide a budget number to cover late fees or damaged equipment. (Department accountants don't always use the same budget number so we don't keep them from reservation to reservation and the Media Center will need them each time.)
• Reservations not picked up on the first day of the reservation will be canceled and will have to be rescheduled. You can walk in and get the equipment without a reservation provided the equipment is available.
• Not canceling reservations for equipment no longer needed often prevents other users from getting equipment; please cancel reservations.
• Phone messages and emails requesting equipment usually don't provide enough information to make a reservation; it is best to call (885 6411) during business hours to make sure of your reservation.
• If we are able to complete a reservation request from an email request we will send a return confirmation email. If you do not receive a confirmation, you do not have a reservation.

Check Out

• Students will need to show their student ID every time they pick up equipment.
• Faculty and Staff will be asked for a budget number and their University ID.
• Check-out period is three days on most equipment.  Media Center staff will provide some flexibility within reason to accommodate user needs.
• Semester-long requests for equipment require that the equipment be rented and can only be granted if the requested equipment isn't a high use item.
• Overdue equipment is subject to fines at the daily rental rate, rates are dependent on the type of overdue equipment and can be expensive.
• Students need to produce a faculty signed Loan Authorization Form when they pick up their equipment.
• Graduate students, who are teaching, and TAs need to file a TA Authorization Form for each semester they are teaching in order to check out equipment or sign off on their students' Loan Authorization Forms.
• Runners picking up equipment for other people must provide a University of Idaho ID which will be copied and attached to the order.
• Student clubs must be listed on the Universities Student Organizations web page.  Academic and Professional Clubs can check out the equipment at no charge with a Loan Authorization Form signed by the faculty advisor.  All other club categores must rent the equipment at the discounted University rate.

Loan Authorization and TA Authorization forms are needed to insure that the equipment is being used for class assignments. The Loan Authorization form has to be signed by the teacher making the assignment, the departmental secretary or the department head. There is no listing that the Media Center can check to see if a student is really teaching or assisting in teaching a class and therefore has to register with Media Center by providing the completed TA Authorization Form. The TA Authorization Form has to be signed by either University Faculty that is coordinating the class or the department head.

Classroom Support

• Classroom training and assistance for the technology rooms is  available through Classroom Technology Services at 885-0570.
• The Media Center is responsible for basic rooms equipped with an overhead and TV, if you need Technology Equipment then you need to reschedule your room with the registrar.

Equipment Rental Fees

State supported activities (No Equipment Fees)

• State supported U of I course which generate credit hours and is listed in the University Time Schedule
• University funded research
• Academic support entities (e.g. University Admission, Academic Deans, Graduate Schools, etc.)
• Institutional Support (Human Resources, Legal Counsel etc.)

University affiliated but non-state supported activities. (Reduced Rental Fees)

• Non-state supported University of Idaho sponsored courses.
• Non-state supported University of Idaho research (Grants)
• Any activity or the preparation for an activity where a  fee is charged to the participants or audience
• Non-academic clubs or events
• University Living Groups

Non-University affiliated activities (Full Market Value Rental)

• Personal Use by any University of Idaho Employee
• Use by any University Employee that is part of one's private consulting in which one receives compensation
• Use by non-affiliated individuals or organizations regardless of coordinating entity